Your Annual Savings Breakdown
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Cost Per Manday
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Mandays Lost
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Manday Loss Cost
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iPresent Cost
Net Savings (Year 1):
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Who is this Calculator For?
It’s for you if:
- You track attendance in a physical register and manually calculate payroll
- You use Excel or Google Sheets — and lose hours fixing formula errors, version conflicts, or missing entries
- You own a biometric machine — but only get attendance reports at month-end, with no real-time visibility or mobile access
If this sounds like you, you’re losing money every month — and this calculator will show you exactly how much.
How Attendance Errors Cost SMEs Money
In legacy systems, attendance isn’t just recorded — it’s guessed, corrected, and reconciled. This leads to:
- Payroll errors: Overtime miscalculations, wrong leave deductions
- Lost productivity: 5–10 hours/week spent by owners/accountants on corrections
- Compliance risk: Inaccurate PF/ESI reports during audits
- Hardware costs: Biometric machines (₹5,000–₹15,000) that break or become obsolete
Industry data shows Indian SMEs lose 0.5–1% of total mandays annually due to these issues — translating to ₹12,000–₹50,000+ in hidden costs per year.
How to Calculate Your Savings with This Tool
With the free iPresent ROI Calculator, you’ll see your exact Year 1 savings in three simple steps:
- Enter your team size (number of employees who mark attendance)
- Add no. of Admin users
- Enter average monthly salary and working days/month
- Select your current attendance method: Register, Excel, or Biometric Machine
The tool automatically calculates:
- Your cost per man-day
- Man-days lost annually due to errors (based on method-specific rates)
- Total financial loss from attendance inefficiencies
- Hardware savings (if you use biometric)
- iPresent’s annual cost (app users + admin users)
- Your net savings in Year 1
